Agent Schedules & Cron Jobs

Every recurring job across the WebXpress agent fleet — what runs, how often, and where it actually lives (Cowork scheduled task vs. droplet crontab vs. not confirmed at all). Times shown in IST with the underlying UTC cron alongside.

Sara DigitalOcean droplet crontab — 139.59.24.166

Root crontab on the droplet, driven by sara_run.sh <mode>. Not visible or pauseable from Cowork — SSH-only.

Job	Cadence	IST time	UTC cron	What it does	Status
Jira mirror sync	Every 15 min	Continuous	/15 * * *	Syncs Jira into local Postgres mirror (fed from Supabase) — the data source for chase/digest/weekly	Live
Chase / nudge engine	Mon–Fri	10:30 IST	0 5 * * 1-5	Scans stuck Jira items, nudges owners directly by email, escalates to CEO after 3 unanswered nudges or no resolvable owner	Live since 14-Jul-2026
Mail-gap / Teams-gap check	Mon–Sat	~10:35 IST	~5 5 * * 1-6	Flags threads/Teams chats gone quiet — feeds Mira's PM-silence cross-reference	Live
Email/inbox ingest	Every 10–15 min	Continuous	/10-15 * * *	Reads apurva@ + support@webxpress.in via Microsoft Graph, feeds the temperature/scoring model	Live
Daily heat-map digest	Daily	08:00 IST	30 2 * * *	Heat-map digest of open support threads to CEO	Disabled 19-Jul-2026 (per Apurva — "not very useful"). Code intact, not deleted.
Weekly trend report	Mondays	09:00 IST	30 3 * * 1	Weekly Jira/support trend report to CEO	Live
WhatsApp keep-alive	Every 2 days	18:00 IST	30 12 /2 *	Pings the Twilio sandbox so the 72h WhatsApp session doesn't expire	Live

Mira Updated 18-Sep-2026 — new LogiCloud jobs; Devang/Harshad routines still decommissioned

Sends as Mira@webxpress.in. Underlying skill is customer-project-tracker (Daily Brief/Scorecard/ETA Chaser) plus the mira skill.

⚠️ Updated 11-Sep-2026: Apurva intentionally removed both of Mira's Cowork Routines — the Devang Mail Autopilot (confirmed live 08-Aug-2026) and a previously-undocumented Harshad routine (never captured in this repo before removal — detail pending). Mira currently has no confirmed closed-loop automation at all. The Daily Brief / Scorecard / ETA Chaser rows below were already NOT in Cowork's Routines list before this — those times remain back-calculated from live email timestamps, not a confirmed schedule config.

Job	Cadence	IST time	UTC cron	What it does	Status
ABLBL LSP EDD/POD chaser new	Weekly, Mondays	10:00 IST	0 10 * * 1 (server clock IST)	Reads Control Tower for ABLBL: shipments past EDD and still undelivered, plus delivered shipments with no POD. Builds one Excel per logistics partner and mails it as Mira, with a consolidated summary to the project team. Recipients come from a reviewed LSP contact workbook on the server; EDD falls back to booking + lane TAT where the system EDD is missing or invalid	Live on the Hawkeye server (cron, not Cowork) Preview mode — all mail to project team + Apurva until contacts are signed off (target live 28-Sep-2026)
ABLBL Weekly LogiCloud Order-Health Digest new to this page	Weekly, Mondays	11:00 IST	30 5 * * 1	LSP-wise ageing of undelivered orders, orders booked with no EDD, and delivered-without-POD counts for ABLBL — the report that led to the chaser above	Confirmed Cowork scheduled task — no human review
~~ABLBL LSP chaser (Mac-based version)~~	Weekly, Mondays	10:00 IST	30 4 * * 1	First version of the chaser, run through Apurva's Mac because only that machine could reach the database. Replaced by the server cron job above	Deleted 18-Sep-2026 — moved to the server, no laptop needed
~~Devang Mail Autopilot~~	Mon–Fri, twice daily	14:00 & 21:00 IST	30 8,15 * * 1-5	Reads Devang's mail, acts per Workflow 5, sends as Mira with no draft/approval step — was genuinely closed-loop	Removed 11-Sep-2026 by Apurva
~~Harshad routine~~	Unconfirmed	Unconfirmed	unconfirmed	Never documented here before removal — pending detail from Apurva on what it did and since when	Removed 11-Sep-2026 by Apurva
Daily Project Brief	Daily	~05:30–05:40 IST	unconfirmed	Escalations, today's meetings, stuck items, PM-silence alerts, Jira fires, wins, Apurva's To Dos	Active, mechanism unconfirmed
Weekly PM Scorecard	Mondays	~05:32 IST	unconfirmed	PM productivity RAG by cohort (Senior/Core), xlsx attached, to Apurva + Nehal only	Active, mechanism unconfirmed
Jira ETA Chaser	Event-driven	Mon–Fri scan, 10:00–19:00 IST	unconfirmed	Emails the engineer when a new Jira epic/story opens — ticket table, open questions, deadline	Active, mechanism unconfirmed
Escalation nudges	Mon–Fri	10:00–19:00 IST window	unconfirmed	Auto-nudge if ETA missed or a ticket goes silent >48h	Active, mechanism unconfirmed

Sharon Confirmed Cowork Routines — found 08-Aug-2026, previously undocumented

Campaign sends are still gated on Apurva's approval by design. But two recurring jobs run and send with zero human review — a correction to the earlier "no confirmed cadence" note on this page.

Job	Cadence	IST time	UTC cron	What it does	Status
Daily Sales Brief	Daily	08:30 IST	0 3 * * *	Scans Outlook + calendar for prospect activity, reads the Google Sheets pipeline tracker, flags stale/overdue items, lists today's sales meetings	Confirmed Cowork Routine — no human review 11-Sep run took ~97min vs usual few — watch for repeat
Weekly Marketing Digest	Mondays	08:00 IST	30 2 * * 1	Campaigns sent that week, Brevo stats (opens/clicks/unsubscribes), recommendations	Confirmed Cowork Routine — no human review
Campaign send loop	On-demand, per brief	—	n/a	Brief → draft HTML email → Apurva approval → Brevo send → stats	Human-gated, not scheduled

⚠️ Daily Sales Brief went dark for 17 days in July 2026 (silent failure, no fallback) before a Microsoft Graph fallback path was added for when Brevo credit hits 0. Worth watching if it ever goes quiet again.

Sharon — Sales Funnel Sync Droplet crontab, NOT a Cowork Routine — this is "sales lead sync"

Found by reading crontab -l directly on the droplet — invisible to list_triggers because it isn't Cowork-hosted at all.

Job	Cadence	IST time	UTC cron	What it does	Status
Sales Funnel Sync	Daily	07:00 IST	30 1 * * *	Matches Apurva's mail to open deals in Postgres `marketing.deals`, writes safe updates directly (never changes stage, never deletes, never creates a deal from cold mail), flags uncertain cases as a To Do, always sends a digest	Confirmed — first real run expected next cycle (added 08-Aug-2026, no log yet)

⚠️ This writes directly to a database — the only job in this fleet that does. Its data store (marketing.deals) and the Daily Sales Brief's Google Sheets tracker are confirmed genuinely separate, unreconciled systems of record for the same pipeline.

Hawkeye production server hawkeye.webxpress.ai — new host in the fleet as of 17-Sep-2026

Control Tower's own box (Ubuntu 24.04, Postgres 16, PM2 apps). It now runs an agent job as well as its own housekeeping. Server clock is IST, so these crons are written in IST, not UTC.

Job	Cadence	IST time	Cron	What it does	Status
LSP EDD/POD chaser	Weekly, Mondays	10:00 IST	0 10 * * 1	See the Mira section — runs as its own service user, reads the database over localhost, mails through Microsoft Graph as Mira, and emails Apurva if a run fails	Live — preview mode
Chaser output retention	Weekly, Mondays	10:30 IST	30 10 * * 1	Deletes generated Excel files older than 90 days	Live
Hawkeye health check	Twice daily	07:00 & 19:00 IST	30 1,13 * * *	Platform health-check runner (Hawkeye's own, not an agent)	Live
Retention cleanup	Hourly	—	0 * * * *	Hawkeye data retention job	Live
Auto-heal (data only)	Twice daily	08:00 & 20:00 IST	30 2,14 * * *	Hawkeye's own repair pass over data inconsistencies	Live
Health watchdog	Every minute	—	* * * * *	Restarts the app if it stops responding	Live

⚠️ A read-only review of this server on 17-Sep-2026 found its Postgres, Redis and app ports open to the internet, database logins accepted from any IP, and all services running as root — raised as Jira SOC-128 with Harshad. Worth closing before more agent jobs land here.

Velocity reporting 139.59.24.166 — `claude-runner` crontab, found 18-Sep-2026, previously undocumented

Nine cron lines under a second user on the same droplet. They belong to no registered agent and had never appeared on this page — found the same way "sales lead sync" was, by reading crontab -l.

Job	Cadence	IST time	UTC cron	What it does	Status
Velocity incremental refresh	~13 times a day	spread through the day	multiple lines	Refreshes Velocity report data for the reporting plugin	Live, unowned
Sales Register MOR compact	Daily	03:00 IST	30 21 * * *	Builds the compacted Sales Register month-on-month dataset (company 10272)	Live, unowned
Backstop re-export (+ retry)	Daily, twice	03:30 & 05:00 IST	0 22 * * * / 30 23 * * *	Re-exports anything the incremental refresh missed, with a later retry pass	Live, unowned

Other droplet jobs 139.59.24.166 root crontab — infrastructure, no agent attribution

Job	Cadence	IST time	UTC cron	What it does	Status
Jira dashboard weekly report sender	Daily check	10:30 IST	0 5 * * *	Sends the Jira dashboard's weekly report	Live
Monthly customer reports	Monthly	11:30 IST on the 5th	0 6 5 * *	Customer report pack generation (plus two dated one-off lines)	Live
Supabase keep-alive	Weekly, Sundays	06:00 IST	30 0 * * 0	Pings Supabase so the free project is not paused	Live
Stale session cleanup	Every 4 hours	—	0 /4 * *	Clears stale runner sessions on the droplet	Live

Baldev No cron — production status itself unconfirmed

Nothing to schedule until it's confirmed whether hawkeye-codeagent is actually deployed and calling/messaging anyone.

Job	Cadence	Status
Event-triggered chase (proposed)	Real-time, on HawkEye event	Not confirmed live

Unowned infra monitoring Confirmed Cowork Routine — no agent attribution

Found 08-Aug-2026 while cross-checking the live Routines list. Doesn't fit any of the 4 registered agents.

Job	Cadence	IST time	UTC cron	What it does	Status
DO Server Health Check	Daily	09:07 IST	37 3 * * *	External + internal health check on the WebXpressTMS droplet (139.59.24.166) serving www.webxpress.ai / sitestaging.webxpress.ai — response time, TTFB, /VERSION check	Live, unowned — assign to Sara or a new entry

✅ Resolved — "sales lead sync" was Sales Funnel Sync, a droplet crontab entry (see the Sharon section above) — not a Cowork Routine, which is why the initial pass through list_triggers missed it. Lesson: always check a droplet's own crontab -l directly, not just the Cowork Routines API, when auditing an agent that might be droplet-hosted.

⚠️ 18-Sep-2026 re-check: the scheduled-task list now holds 5 live jobs — Sharon's two, the DO Server Health Check, the ABLBL Weekly LogiCloud Order-Health Digest (new here, see Mira) and a Hawkeye Manifest daily Jira refresh (weekdays 18:45 IST, Control Tower housekeeping rather than one of these agents). The Mac-based LSP chaser was deleted once the job moved to the Hawkeye server. Two new sources were read this round: the claude-runner crontab on the droplet (9 Velocity jobs, nobody's) and the Hawkeye server's own crontab.

⚠️ 11-Sep-2026 re-check: list_triggers now returns only 4 Routines total — Sharon's two (unchanged), the DO Server Health Check (unchanged), and a new unrelated "Hawkeye Manifest" job (Control Tower/Jira dashboard sync — not one of these 4 agents, out of scope here). Mira's Devang Mail Autopilot and a previously-undocumented Harshad routine are both gone — intentionally removed by Apurva. See the Mira section above.

Apurva's personal automations Cowork scheduled tasks — separate from the 4 agents above

Not part of the agent registry (no name/persona), but the same class of recurring automation — listed here for completeness since this page is meant to be the one place with every cron/schedule.

Job	Cadence	IST time	What it does	Status
Daily task brief	Daily	07:00 IST	Reads the Master Task Tracker + scans Outlook for new actionable email, emails a consolidated brief	Active — Cowork scheduled task
WhatsApp task intake	Every 30 min	07:00–23:00 IST	Polls Twilio for texted tasks, appends to the tracker, confirms on WhatsApp	Active — Cowork scheduled task

Sources: webxpress-agentic-ecosystem/agents/*.md, project memory on live agent behaviour (Sara droplet crontab as of 19-Jul-2026, Mira live email timestamps, Master Task Tracker scheduled tasks), cross-checked 08-Aug-2026 and again 11-Sep-2026 against live Cowork list_triggers (Routines — server-side scheduled tasks only; local desktop-stored scheduled tasks like the two in "Apurva's personal automations" below don't appear in that API and were separately confirmed from the mounted Scheduled/ folder). Cron times converted UTC → IST (+5:30). Flagged items are genuinely unconfirmed, not just undocumented — verify before relying on them operationally.

Snapshot generated 18-Sep-2026 (previous: 11-Sep-2026, 08-Aug-2026).